Company Secretary - Europe (FTC) HYBRID

My client, a leading insurance solutions provider with offices in Gibraltar, is looking for a Company Secretary to cover their Europe based operations. THIS IS A FIXED TERM CONTRACT TO THE END OF 2024.

Key Responsibilities

Act as Company Secretary to the European subsidiary Boards, and their Committees.
Be responsible for the complete management and delivery of quality corporate administrative services to all European entities.
Maintain the Combined Registers and Minute books for each company.
Ensure proper custody and use of the Company Seal and Seal Register of the company and its subsidiaries.
Respond to requests for changes to the constitutional documents for each company. Notify relevant registrars and regulatory authorities accordingly.
Arrange for the certification of each company’s constitutional documents and minutes as
required.
Ensure the corporate records of each company are current, the company is in good standing and changes to the regulatory and administrative status of each company are maintained on a current basis.
Make application to and notify the relevant regulatory authorities in relation to changes in the constitution of each company as required.
Ensure that annual company, business, filing and license fees payable in accordance with the relevant legislation are collected and remitted to the regulatory authorities on a timely basis.
Convene Board and Shareholders meetings for each company. Prepare and circulate all explanatory materials required within agreed timelines. Ensure that related proxies are current and that there will be a quorum at such meetings.
Attend Board and Shareholder meetings for companies as required and provide advice on corporate secretarial matters as necessary.
Record Board and Shareholder meeting minutes and draft and circulate such minutes to the appropriate parties within agree timescales (usually 2-3 weeks).
Be the main point of contact for the chairperson and Non-Executive Directors of all European entities.
Coordinate the annual declarations (conflict of interest and training) for non-executive directors
Assist with the opening and maintenance of bank accounts for each company and the execution of related documentation required by the bank.
Maintain banking and investment mandates.
Provide corporate secretarial and administrative services to the Risk Management Sub- Committees (Product and Operations and Global Brokering) and Sustainability Management Committee. Act as Secretary of these committees, convene meetings, prepare and circulate materials in advance of meeting, and record, draft and circulate minutes to appropriate parties within defined timelines.
Review and update applicable European entity level governance policies and procedures to align with AGH Group polices.
Participate in and support initiatives related to enhancements to AGH Group’s governance
framework.
Monitor Company Secretarial email accounts for European region.
Provide vital administrative support to the Co-sec function.
Stay updated on relevant laws, regulations, and legal developments, relevant to the European businesses.
Ensure that all files are properly maintained and organized.
Develop relationships and collaboratively work with all Group and European regional departments as required.
Collate and coordinate Director’s fees for all entities. Ensure all non-executive director fees are processed on a quarterly basis.
Compile and maintain KYC /AML documents for all directors and authorized signatories.
Perform any other duties as assigned by Senior management or the Core team.

REQUIREMENTS
University degree in a relevant discipline together with at least 3 years’ corporate administration experience.
Membership in the Chartered Governance Institute (CGI) or Administrators Chartered Governance Institute (e.g., ACIS or FCIS) or Chartered Institute of Legal Executive.
Experience drafting high quality and succinct minutes of meetings.
A working knowledge of the Gibraltar and Malta Companies Acts, and statutory regulations relating to the administration of companies in Europe.
Proficient in the use of the Microsoft Office suite of applications, specifically MS Word.


SKILLS/ATTRIBUTES
Ability to exercise discretion when dealing with confidential information.
Excellent written and oral communication skills.
Demonstrated ability to produce high quality work.
Excellent interpersonal skills.
Comfortable working with executive leadership teams and Boards.
Logical and analytical, pro-active thinker.
Exceptional organizational skills.
Ability to work independent and collaboratively as part of a team.
Willingness to embrace change; flexibility and adaptability.

If you have the required skills & experience and are looking for a short term role to the end of the year, please get in touch ASAP.

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