Trainee Administrator - Corporate Services

My client is looking for excellent communicators with an eye for detail that are excited to learn, grow and develop! If you’re a confident and organised team player who can demonstrate a strong academic background to graduate level or equivalent combination of education, training, and experience, they would love to hear from you.

They are a team-based firm, offering a balanced working life environment with particular focus on career development. With access to on-the-job training, guidance from experienced colleagues, and funding for professional qualifications, you will learn about our business, develop important relationships, and build career-enhancing skills.

The Trainee Administrator – Corporate Services is the entry-level role within the Corporate Services Department. The role assists the Company Manager and Team in the delivery of professional and skilled company secretarial services to a large portfolio of the firm's client companies based in Gibraltar and/or in international locations across the world. Main Duties and Responsibilities Responsibilities and tasks include, but are not limited to, the core areas described below:

• Assist the Company Manager and Team to manage the administration of client structures on a daily basis and gain the opportunity to develop, practise and gain experience in company management.
• Ensure procedures, standards and protocols are adhered to and uphold sound working practices to the satisfaction of key internal and external stakeholder/regulators, compliance and auditors.
• Under the supervision of the Company Manager and/or senior colleagues liaise with clients and intermediaries on a daily basis and develop and maintain good client relation skills, gaining clients’ confidence and that of other professionals.
• Work and behave in a professional manner. Diligently undertake duties assigned and delegated by the Company Manager and/or senior colleagues and follow all reasonable instructions.
• Keep confidential any information obtained concerning the Firm, its clients and their business.
• Ensure the fair charging of time spent on a daily basis.
• Attend regular meetings with the Company Manager and other members of the team as necessary to discuss matters relating to the portfolio
• Contribute to business and team objectives through active involvement in projects Person Specification
• Undertake any other duties that are within the employee's skills and abilities whenever reasonably instructed

The ideal candidate for the role will demonstrate the following:
• Sound intellectual skills evidenced by a strong academic background to graduate level or equivalent combination of education, training and experience.
• Experience of working in a client/customer facing role.
• Knowledge of MS Office suite - Excel and Outlook essential.
• Ambition, drive, energy and the desire to learn and grow professionally
• Takes personal responsibility for their own development
• Able to successfully form, build, develop and maintain positive and effective working relationships with people from a wide range of personal and professional backgrounds
• Excellent written, verbal, and face to face communication skills
• Demonstrates excellent organisational, time, project and diary management skills and the proven ability to balance competing and often conflicting demands for resources in order to achieve objectives without sacrificing quality and accuracy.
• Client orientated with the ability to handle highly confidential information and maintain high levels of confidentiality and discretion at all times.
• Excellent attention to detail and accuracy.
• Committed to the delivery of the highest levels of customer service.
• Able to work successfully as part of a team.

If you are an experienced Corporate Services and/or Trusts Administrator with a proven track record in all aspects of company and/or trusts management, they would also be keen to hear from you.

Please get in touch ASAP.

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