Part-time Bookkeeper & Office Admin

The Role:
Reporting directly into the Group Company Secretary based in London, UK and the directors of the company based in Gibraltar, you will be responsible for general office administration and for maintaining and updating the company's financial records, ensuring accuracy, compliance, and timely reporting.

You will be required to record monthly transactions, maintain accurate ledgers, reconcile accounts, prepare basic financial reports, manage invoices/payments, and support payroll and tax compliance. This is a part time role for 2 days/week (2 full days or split into 4 mornings Mon-Thu).

Key Duties & Responsibilities:
Providing general office administration (small fully serviced office for 1 person) and liaising with the landlord regarding any lease or office (internet, telephone) matters;
Ensuring Office Insurance is renewed annually;
Liaising with service providers regarding goods and services;
Ensuring administrative tasks are undertaken (i.e SharePoint, ETB/ OFT Registration, contract execution, keeping DRP updated, etc);
Ensuring copies of corporate docs, i.e. minutes, loan agreements, completion documentation, correspondence for holding company and subsidiaries are up to date for audit;
Filing & managing archiving offsite;
IT Functionality - liaising with IT provider to ensure servers and computers are all functioning and protected;
Maintaining an up-to-date fixed assed register;
Liaising with related external parties regarding company secretarial matters;
Managing bank accounts and liaising with banks in connection with annual KYC reviews, online system, interest rates, etc;
Preparing and inputting payments, seeking payment authorisations, providing petty cash control, organising inter account transfers, placement of funds and donations;
Preparing monthly journals and prepayments and accruals at year end - May;
Year-End annual audit - requesting auditors fee proposal and liaising with them to ensure accounts and audit are completed within the best time-frame possible;
Supporting tax preparation - CTI (Tax Return) and CT2 (Dividend Return);
Preparing and sending out monthly corporate cash reports;
Preparing and sending out weekly cash reports;
Assisting with payroll processing for I person (monthly), updating and completing year end P8, P10, P12 using WinPay;
Ensuring records are up-to-date with the Education & Training Board & Department of Employment (ETB).

Candidate Profile:
5-10 years of bookkeeping or accounting experience
Part qualified Accountant with relevant experience (either practice or client side)
Proficiency in accounting software (QuickBooks, Xero, FreshBooks, NetSuite, Dream)
Familiarity with payroll and tax filing procedures
Strong analytical and problem-solving skills
Strong attention to detail and accuracy
Self-motivated team player with a diligent, professional and detailed approach to completing tasks
Strong organizational and time-management skills
Strong work ethic
Confidentiality

If you have the requires skills & experience, please get in touch ASAP. Interviews W/C 09/11 & 16/11.

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