Secretary to Directors and Senior Management

My client, based in Gibraltar is looking for an experienced and highly organised Secretary to provide professional administrative and organisational support to directors and senior management.

This is an important role within a busy and varied office environment and would suit an individual with strong administrative experience, excellent communication skills and the ability to work confidently with a high level of discretion.

The successful candidate will be organised, proactive and capable of managing multiple priorities while providing reliable day-to-day support across the business.

Key Responsibilities

Provide administrative and secretarial support to senior management.
Manage diaries, appointments, meetings and schedules.
Prepare correspondence, reports, documents and presentations as required.
Organise and maintain records, files and confidential documentation.
Coordinate meetings and follow up on actions where required.
Handle incoming communications professionally and efficiently.
Liaise with internal departments, external businesses, suppliers and professional contacts.
Assist with general office administration and the organisation of ongoing projects.
Support senior management with ad-hoc administrative and organisational requirements.

Skills & Experience

Fluent spoken and written English, Spanish would be an advantage.
Excellent organisational and time-management skills.
Strong written and verbal communication skills.
High level of computer literacy, including Microsoft Office and standard business applications.
Ability to prepare professional correspondence and documentation.
Able to prioritise workloads and manage several tasks simultaneously.
Professional, discreet and trustworthy when handling confidential information.
Ability to work independently and use initiative.
Strong attention to detail and a consistently professional approach.

If you have the required skills & experience & are based in Gibraltar or resident within a short commute, please get in touch ASAP.