Team Personal Assistant

The Team Personal Assistant provides first-class support to fee earners, with a focus on client and matter onboarding, KYC, billing and financial administration, workflow and file management, document support and a range of other administrative activities.

Person Specification

• Strong recent administrative experience, preferably supporting senior staff within a legal, partnership or professional services environment.
• Sound academic background, with at least five GCSEs at grades A-C or equivalent, including Mathematics and English; relevant administrative/secretarial qualifications, further training or graduate-level education are advantageous.
• Experience of client and matter onboarding, KYC/compliance, billing and financial administration.
• Excellent organisational, time, project and workflow-management skills, able to manage competing priorities, changing demands and urgent requests accurately and to a high standard.
• Strong document-production skills, including drafting, formatting, audio/copy typing, proofreading and quality checking of correspondence, documents, reports, presentations and statistical/graphical information, with sound grammar and attention to detail.
• Proficient in Microsoft Office, particularly Outlook, Word, PowerPoint and Excel, together with financial, practice and document management systems, AI tools and other business systems.
• Professional and client-focused, able to build effective relationships across a wide range of backgrounds and handle confidential information with sensitivity, discretion and sound judgement.
• Proactive and confident using initiative, anticipating requirements, following up actions and escalating issues appropriately.
• Enthusiastic, flexible and service-focused, able to work effectively both independently and as part of a team.

If you are an experience Secretary/PA & would like full details, please get in touch ASAP.

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